Mar 20, 2019  
2018-2019 Catalog 
  
2018-2019 Catalog

Academic Regulations



Academic Integrity and Behavioral Expectations

PCC expects students to adhere to standards of conduct that promote academic and personal integrity, civility and cooperation. The College Student Code of Conduct is found in the PCC Student Handbook. PCC expects that you have read and will adhere to PCC regulations, comply with the laws of the local community, and take responsibility for your conduct.

PCC is committed to providing you a superior educational experience. Because academic integrity is a critical component of this experience, we expect you to maintain the highest standards of integrity while you are a student here. Academic integrity is defined by the International Center for Academic integrity as the adherence to five fundamental values – honesty, trust, fairness, respect and responsibility. PCC recognizes that it takes courage to challenge others and to live by these values.

Failure to follow the standards of academic integrity will result in acts of academic misconduct, which are defined as:

Plagiarizing, cheating or committing any other form of academic misconduct including, but not limited to, unauthorized collaboration, falsification of information and/or helping someone else violate reasonable standards of academic behavior. Students who engage in any type of academic misconduct are subject to both academic consequences as determined by the instructor and to disciplinary action as outlined in the PCC Student Handbook.

No-show/Drop/Withdrawal Definitions and Effects

  Definition Initiated by Is the student charged? Does this show on Transcript? Effect on financial aid Effect on GPA
No Show Students will be dropped as a no-show if they do not attend any class sessions or submit any substantial work between the start of the course and the census date. Students should be reported as a no-show on or before the census date for the course. Faculty and Instructors No No If a student is not dropped as a no-show on or before the census date for a course and is dropped as a no-show at a later time, the student could receive a financial aid disbursement for which they are not eligible. When late drops occur, a student’s financial aid must be adjusted and the error could result in the student owing thousands of dollars to PCC. None
Drop Students can drop some or all of their courses prior to the census date for the course. Special length courses have different census dates. Please check the portal on the faculty tab and Important Dates Student No No Same effect as a No show None
Withdrawal A student may withdraw from any or all of their courses and receive a grade of “W”. They must withdraw by the last day to withdraw of their course. Special length courses have different withdrawal dates. Please check the portal on the faculty tab and Important Dates Student Yes Yes, as a “W” Students are held financially liable for the withdrawn course. Does count as credits attempted; financial aid does cover the cost of a withdrawn course

None

Does count as credits attempted

*Students who stop attending class and do not drop or withdraw themselves will receive the grade that they earned at the end of the class. If the student receives a failing grade, the faculty/instructor must report the last date of attendance when entering the grade.

Drop for no-show

Students will be dropped as a no-show if they do not attend any class sessions or attend once but do not complete any academically related activity between the start of the course and the census date.

  • Students should be reported as a no-show on or before the census date for the course.

Withdrawal

A student may withdraw from any or all of their courses and receive a grade of “W”. Students are held financially liable for the courses from which they withdraw, and the course withdrawal is recorded on their transcripts. It is now the student’s responsibility to withdraw themselves from their courses – instructors will no longer withdraw students due to poor attendance; however, speak with the instructor before withdrawing from any class. If students stop attending classes and do withdraw themselves, instructors should assign the students the grades they earned. If the grade is a failing grade, the instructor should report the last date of attendance.

Drop

Students can drop some or all of their courses prior to the census date for the course. If a student drops a course prior to its census date, the student is not charged for the course and the course does not appear on their transcripts. Consult with the instructor before dropping from any class.

If students stop attending their courses and do not drop themselves, instructors should assign the student the grade they earned. If a student receives a failing grade, the instructor needs to report the last date of attendance when entering the grade. A student should never be assigned a failing grade if they failed to attend a course and should have been dropped as a no-show. Students cannot receive financial aid for courses where they have not established attendance.

Impacts to Student’s Financial Aid

  • If a student is not dropped as a no-show on or before the census date for a course and is dropped as a no show at a later time, the student could receive a financial aid disbursement they are not eligible for. When late drops occur, a student’s financial aid must be adjusted and the error could result in the student owing thousands of dollars to PCC.

Grading System

At the end of each semester, a student may access their grades or order a transcript online.

Letter Grades

At PCC, grades are expressed in letters which are equated to points used in calculating the cumulative grade point average. To calculate a grade point average (GPA), divide the total number of quality points by the total number of credit hours (the points associated with A, B, C, D and F grades). An “S” grade indicates that the quality of student work in the course is equivalent to “C” or better.” An “S” grade will count in attempted and earned hours, but will not carry any quality points and will not be included in the calculation of GPA. “S” grades may not be applied to any course in the Colorado Guaranteed Transfer Program for General Education (GT Pathways). With the exception of Physical Education courses, no course taken for an S/U grade may be applied to the AA or AS degree, and in that case, no more than two (2) credits may be applied to the AA or AS degree.

A “U” grade indicates that the quality of student work in the course is equivalent to “D or less.” A “U” grade may not be applied to any degree or certificate requirement.

Letter Grade Quality Points
A (Excellent or Superior) 4
B (Good) 3
C (Average) 2
D (Deficient) 1
F (Failure) 0
S (Satisfactory) 0
U (Unsatisfactory) 0
S/A, S/B or S/C - Satisfactory Grade designation used only for Developmental Courses  
U/D or U/F - Unsatisfactory Grade designation used only for Developmental Courses  
I (Incomplete) - designation used to show that the coursework is not complete and an extension has been granted  
AU - Grade designation used for courses that are audited  
W - Designation used when a student withdraws from a class  

S/A, S/B, S/C

Satisfactory grades are assigned only in developmental courses. These will not be calculated for the grade point average but the credits earned in developmental courses will count toward the earned and attempted credits. The grades received in developmental courses will not be used in calculating academic honors like the President’s List, Vice President’s List and Dean’s List.

U/D, U/F

Unsatisfactory grades are assigned only in developmental courses. These will not be calculated for the grade point average but the credits earned in developmental courses will count toward earned and attempted credits. The grades received in developmental courses will not be used in calculating academic honors like the President’s List, Vice President’s List and the Dean’s list.

Incomplete Grades

A grade of Incomplete (“I”) is a temporary grade in a regular course. It indicates the following:

  • Due to circumstances beyond the student’s control, you have not completed all course requirements but you have completed at least 75 percent of the coursework.
  • You have a satisfactory record (“C” or better) in the work you have completed.
  • You agree to complete all requirements for removing the incomplete grade, according to the description of requirements on the Incomplete Grade Agreement Form, within the next full-length semester after the class is offered (summer excluded).
  • If you fail to complete the course work, a grade of “F” will be automatically posted to your transcript at the end of the next full-length semester.

It is your responsibility to initiate the request for an “I” grade with your instructor. If circumstances beyond your control prevent you from completing any coursework by the end of the term, you must immediately inform your instructor of those circumstances. Your instructor will determine whether you should be awarded additional time beyond the end of the semester to complete your coursework. If you and your instructor cannot reach a mutual agreement concerning an “I,” contact your department chair and then, if no agreement is reached, the instructional dean.

Before the instructor can assign an “I,” the following conditions must be met:

  1. You must present to your instructor the documentation of circumstances justifying an “I.”
  2. You and your instructor must complete and sign an Incomplete Grade Agreement provided by your instructor. (The department chair will send you a copy of the Incomplete Grade Agreement.)
  3. Your instructor must record an “I” grade on the final grade roster at the end of the semester. If you receive an “I,” do not re-register for the course and do not pay additional tuition and fees. Instead, make arrangements with your instructor to complete the requirements of the class.

If you are in the military or emergency management and are required to go on temporary duty status before you complete 75 percent of a course, contact your instructor to arrange special consideration for an “I” grade. For special consideration, you must provide documentation of your official temporary duty orders. Your instructional dean must approve the special consideration.

Audit Grade

Please see Part-time/Full-time/Auditor Status  in the Applying for Admissions section.

Grade Changes

Once a final grade is entered, it cannot be changed unless your instructor completes a Grade Change Form and has it signed by the department chair.

It is your responsibility to request a grade change from your instructor if you believe one is justified. Normally, we process grade changes during the following term. After one calendar year, the college will not approve a change of grade. “AU” grades may not be changed.

Final Examinations

Final examinations must be taken during a regularly scheduled class period in the last week of class unless approved by the appropriate dean.

Course Repeats

All college-level courses may be repeated, with the following limitations:

The following guideline applies to all students taking for-credit courses.

  • Students will be limited in the number of times that they can take the same course.
  • Certain courses are exempt from the repeat course procedure due to the nature/offering of the course.
  • If a student has taken a course and attempts to register for the course a second time, the student will receive an automated notification of possible financial aid implications, available support services and how to access those services.
  • If a student has taken a course twice and attempts to register for the course a third time, the student will not be able to register for that particular course until an action plan is created and approval granted by the college-appointed advisor. Please note that the student is able to register for other courses without needing an action plan or approval as per college rules and regulations.
  • If the college advisor does not feel that the registration is warranted, the student may appeal through the college’s designated appeal policy.
  • If a student has taken a course three times and wants to register for the course a fourth time, the student must appeal through the college’s designated appeal policy.

Each registration for the course and each grade received will be listed on the transcript. On the transcript a notation will follow the course, indicating that the course was repeated and designating whether it will be included in the GPA. The highest grade will be used in the GPA calculation. There will be no limitations on course grades that are eligible for repeat. All credit hours earned for initial and repeated courses will be deducted from a student’s remaining COF stipend-eligible hours.

In the event that the same grade is earned two or more times for a repeated course, the most recent instance of the duplicate grade will be included in the term and cumulative GPA. All other duplicate grades will be excluded from the term and cumulative GPA.

Repeated courses may be applied only one time to a certificate or degree, except for variable credit courses and designated courses that may be repeated for professional or personal development. Developmental courses are eligible to be repeated. All developmental courses will appear on the transcript.

For financial aid purposes, students may take course once and repeat it once but may not receive aid for subsequent repeats.

Academic Probation & Suspension

PCC wants you to succeed and encourages you to make responsible academic choices. Therefore, your course load will be appropriately limited as defined in the course load policy (found in the Advising and Registration section of this catalog). In addition, you must maintain at least a 2.000 Cumulative Grade Point Average (CGPA) to remain in good standing. A student’s academic standing at one college will impact academic standing at another CCCS college.

Academic Standings:

Initial Standing

Student has attempted fewer than 9 cumulative credit hours with a CGPA => 2.000 for all classes attempted.

Good Standing

Student has attempted at least 9 cumulative credit hours and has a CGPA => 2.000 for all classes attempted.

If your CGPA drops below a 2.000, PCC will place you in one of the following categories to encourage you to improve:

Academic Alert – You have a CGPA lower than 2.000 after attempting 9 credit hours or fewer. You may continue to enroll in classes after you meet with your academic advisor to discuss a plan for academic improvement.

Academic Probation – You have a CGPA lower than 2.000 after completing 9 or more credits in residence at PCC. You may continue to enroll in classes after you meet with your academic advisor to discuss a plan for academic improvement and provided you earn higher than a 2.000 Term GPA (TGPA) in the next full semester.

Continuing Academic Probation – You have a CGPA lower than 2.000 for all courses completed in residence and the last term GPA is 2.000 or higher.

Academic Suspension

If a student on academic probation earns a TGPA of less than 2.000 for all classes attempted, the student will be suspended and will not be allowed to enroll at any CCCS college for the next term, excluding summer term (as summer term may not be used as a “suspension term”).

Suspension Rules

  • Summer term may not be used as a “suspension term.”
  • Summer term may be used to improve the GPA. If a student wishes to enroll for summer term after being suspended, the student will need to follow his or her home institution’s process.
  • Initial suspension is for one term, excluding summer term.
  • A second suspension is for two terms, excluding summer term.
  • If a student who has served the suspension time for initial suspension or second suspension wishes to return, he or she will be allowed to re-enroll only after meeting with an academic advisor at the CCCS college the student wishes to attend. The student will be placed on academic probation.
  • A third suspension is for two full years or four academic terms, excluding summers.
  • If a student who has served the third suspension time of two years wishes to return, the student must meet with an advisor from the CCCS college the student wishes to attend in order to get the suspension hold removed.

Note: Academic probation/suspension is different from financial aid warning/probation/ineligibility. Please see the Financial Aid  section for information about that topic.

Academic Appeal

You may appeal an academic decision only if you believe it was based on illegal discrimination or arbitrary and capricious actions. For more information about illegal discrimination, refer to the Grievance Process , which you can find online or in hard-copy form in the Office of the Chief Student Services Officer. For information about arbitrary and capricious actions, contact the Office of the Chief Student Services Officer.

Credit Completion Progress

Recognizing the value of credit completion for all students with regard to retention, transfer and credential attainment, PCC has established the following practice and procedures for measuring and notifying students of their credit completion progress. This procedure is intended to be informational and helpful but also establishes clear standards of credit completion progress that must be met and maintained in order to be a successful student at PCC.

Credit Completion Progress:

  • All credit bearing classes (developmental and college level) will be used to calculate the percentage of attempted credits passed. This includes summer term courses.
  • Only courses taken in residence will be used for this calculation. “In residence” means taken at PCC. Courses taken elsewhere and transferred in do not apply. The credit completion rate for this procedure will not necessarily match those used for financial aid purposes or athletic eligibility.
  • Grades considered to be passing when computing the percentage of attempted credits passed are as follows: A, B, C, D, S/A, S/B, S/C and S.
  • Grades considered to be failing when computing the percentage of attempted credits passed are as follows: I, F, U/D, U/F, W and AW.
  • Course Completion Rate is calculated by dividing the total attempted credits by the number of credits successfully completed as defined above.

Practice Standards:

Initial Standing – Student has attempted fewer than nine (9) cumulative credit hours will not be assessed for credit completion.

Good Standing – Student has attempted at least nine (9) cumulative credit hours and has a cumulative course completion rate of at least 50 percent.

Warning 1 – Student has attempted at least nine (9) cumulative credit hours and has a cumulative course completion rate of less than 50 percent for the first time.

Warning 2 – Student has attempted at least nine (9) cumulative credit hours and has a cumulative course completion rate of less than 50 percent for the second time.

Warning (Continued) – If a student on Credit Completion Probation passes 50 percent or more of his or her attempted term credits but fails to raise their cumulative completion rate to 50 percent, they will be allowed to continue the next term but will remain on Credit Completion Probation.

Warning 3 – Student has attempted at least nine (9) cumulative credit hours and has a cumulative course completion rate of less than 50 percent for the third time.

Warning Rules:

  • Students on Warning 1 will receive a notice regarding their credit completion status and will be given information on resources, best practices, etc.
  • Students on Warning 2 will receive a notice regarding their credit completion status and will have a credit completion hold (which will impact registration) placed on their student account at their home college. The student will not be able to make any changes to their student account until they meet with an advisor.
  • Students on Warning 3 will receive a notice regarding their credit completion status and will have a credit completion hold (which will impact registration) placed on their student account at their home college. The student will not be able to make any changes to their student account until they meet with an advisor. The college reserves the right to limit the number of credit hours that the student may take when a student is on Warning 3 status.

Academic Renewal

Academic Renewal is a program through which PCC can exclude previously earned “below average” grades from your cumulative GPA. Through this program, you have another chance to succeed without prior performance holding you back. You must meet the following six (6) conditions for Academic Renewal:

  • A maximum of 30 hours can be excluded from the GPA.
  • Courses and grades approved for Academic Renewal remain on the transcript but are excluded from the GPA calculations.
  • Academic Renewal applies to “D” and “F” grades only.
  • In order to apply for Academic Renewal, students cannot have been enrolled at PCC for at least two (2) calendar years from the last term being considered for Academic Renewal.
  • Students must be enrolled and have completed at least six (6) hours with a 2.000 term GPA to be awarded Academic Renewal. For a Reverse Transfer Degree only, the student may fulfill this requirement by demonstrating enrollment in at least six (6) credit hours with a 2.0 term GPA during last semester of attendance at the four-year institution.
  • Students can apply for Academic Renewal only once.
  • The decision is not reversible.
  • Academic renewals will be processed at the end of the term in which the student submitted the renewal.